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Policies

Participation and Entry Procedures


All Participants
Intramural Sports are competitive, yet fun, individual and team sports, and are organized into men, women, or coed leagues. The activities are organized into various skill levels for the enjoyment of the participant. In almost every sport there is an option to play in a either recreational or competitive league.

How Do I Get Involved?
Intramural teams are formed through common bonds or associations within the community of Georgia State University, such as:

    • Fellow friends and classmates at Georgia State
    • Residence Halls
    • Fraternity/Sorority Associations
    • Campus Organizations
    • Free Agents – Students who do not have a team to join can sign up on the free agent list and can be selected by captains of other teams.

Free Agent Players
For those looking to play on an Intramural team or dual event but do not have enough players to form their team or are looking to join a team should sign up as a free agent for that event.  Free agents may be placed on teams who are looking for extra players.  To sign up as a free agent, go to the registration page and follow the directions.

Entry Fees
Intramurals is pleased to offer its general programming free to current students of Georgia State University. Faculty and staff of Georgia State University receive intramurals free that are run on our campus, but events that take place at rented facilities (e.g. golf, bowling, etc) will require a fee. Golf tournaments may require a fee for use of carts and practice balls for all participants.

Team sports/events may require a forfeit fee. Please see section under ‘Contest Procedures’ on forfeit fees for more information.

Sign Up Procedures

    • Go to the Intramural Sports main page.
    • Click your desired sport/event in the right registration calendar and follow the steps to sign up as a free agent or team. Please be sure to read all instructions before registering.
    • Be sure to attend mandatory meetings or complete the D2L tests and get your entry (and forfeit fee if required) in before the deadline.

Intramural Schedule & Entry Deadlines
Entries for all events are taken during the published times listed on the Intramural schedule which can be located in the following locations:

Team Sport Captains
The primary duty and responsibility of the team captain is to organize teams and individuals into competition prior to the specific sign up deadlines.

Additional duties of the captain include:

    • Keeping members of your team informed of all intramural activities and rules while also promoting participation.
    • Representing your team or organization at the appropriate intramural captain meetings or completing the tests on D2L.
    • Submitting rosters online; knowing deadlines to enter rosters and knowing the size limit for the rosters.
    • Notifying your team of the time and place of scheduled activities.
    • Being familiar with all intramural eligibility rules so that your team can adhere to them. Player eligibility is the captain’s responsibility. Rules and regulations regarding player eligibility are found in this handbook. However, any questions regarding player eligibility should be directed to the Assistant Director for Intramurals.
    • Maintaining your name, current phone number, e-mail, and current address with the Intramural Office.

Eligibility


The Intramural Sports Program is open to all students, staff and faculty according to eligibility guidelines listed below. The basic purpose of the eligibility rules is to provide an equitable program for all participants. The rules have been drawn up as a guide for enjoyable participation. Therefore, the “spirit of the rules” is extremely important and if each participant is willing to abide by the rules, the net result will be a better intramural program for all.

      • Students - All students must be currently enrolled at Georgia State University and paid the semester student fees.  (For summer events, students do not need to be enrolled.  However, they must have paid the continuing student fee.)
      • Faculty and Staff - Must be currently employed by Georgia State University
      • Alumni - Must be a current member of the SRC (More info on Membership)
      • Spouse/Domestic Partner - Spouse/Domestic partners of current SRC members are eligible to play Intramurals if they are members of the SRC as well (More info on Membership)
      • Current Intercollegiate Team Members - Current varsity, junior varsity, “Red Shirt,” scholarship, or transferring student athletes shall be ineligible to participate in the same sport, or related sport (see below), in the intramural program. This athlete is also ineligible to participate while their sport is in “season.” Exception granted if athletic coach allows.
        Athletic Sport Related Intramural Sport
        Football Flag Football
        Basketball Basketball
        Soccer Soccer
        Baseball/Softball Softball
        Tennis Any Racquet Sport
        Cross Country/Track Any racing event
        Golf Golf
        Volleyball Volleyball (Indoor/Sand)
      • Former Intercollegiate Team Members are not allowed to play the same or related sport within 1 calendar year from the last day of being on a varsity roster. Only one former varsity player may be on a roster of the same/related sport for state/regional/national tournaments.
      • Professional Athletes cannot participate in the same sport, or related sport, in the intramural program.
      • Sport Club Members are allowed to play, but no more than two (2) members of a Sport Club team may play for any intramural team in their related sport.
      • Playoff Tournament Eligibility - No player may be added to a roster once the playoffs have begun. Only players on the regular season roster will be eligible to play. It is the duty of the team captain to be sure the roster is accurate before heading into the playoffs.  For events that are single or double elimination tournaments, new players can’t be added to a roster once the semi-finals begin.
      • Single Team Participation - It is illegal for any person to play on more than one team in a sport. The rule is imposed at the time of sign-up. Penalties: The second team that he/she has played on will forfeit the games in which he/she signed in on. Further penalties will be at the discretion of the Intramural Director.
        Exception: Co-Rec Play – a participant may play on a Co-Rec team in one sport and another single gender team in the same sport. This will be allowed as long as it is not another Co-Rec team.
        Example: If you play on a Fraternity softball team you can also play on a Co-Rec softball team.  However, when scheduling games, it is not the Intramural program’s responsibility to accommodate those players who choose to play for a Co-Rec team and single-gender team.  If a player’s Co-Rec team and single gender team is scheduled at the same time on the same day, the player must choose one team to play for at that hour.  Playing for two teams at the same hour is not permitted.

**Even though Faculty/Staff, Alumni, and Spouse/Domestic Partners can play Intramurals at Georgia State, they are not always eligible to compete in extramural tournaments.  Those guidelines vary each tournament.**

Contest Procedures


Player Registration - Participants must present proper identification in order to be eligible to participate in the intramural sports program. All students, faculty/staff, alumni, and spouse/domestic partners must present a valid Georgia State University ID card or a government issued ID (driver’s license, passport, or military ID) in order to participate in any intramural activity.  The player’s name must already be on the roster prior to the game in order to be eligible to play.  See below under Rosters for more information.  Players must have all jewelry/bands removed and must show their jersey number, if applicable, before they can check into a game.

No one is permitted to use another person’s Panther card to sign in to play. If found to be using someone else’s card, both the player who signed in and the name on the Panther card will be deemed ineligible for Intramurals for at least one full semester and possibly one year.

Prizes – Champions of Intramural sports/events will receive prizes.  Only those participants who participated in at least half of the scheduled games will be eligible for prizes.  After all prizes have been issued to all winners, those who participated in less than half may receive a prize.

Rescheduling/Mutual Postponements - Due to facility availability concerns, rescheduling of Intramural contests are strongly discouraged. However, if a team is unable to attend a scheduled contest but desires to play the game at another time or date, it might be possible to reschedule. However, the Intramural Office cannot guarantee a new playing time. Requests for rescheduling must be received at least five (5) working days in advance of the originally scheduled contest. In tournament play, postponed contests will be rescheduled within a period of time, which will not delay progress of the tournament itself.

Playing Times - When a team registers for a sport they will be asked to choose their preferred playing times. This is only a request and will be honored as best as possible. The Intramural Office tries to schedule games at times requested by participating teams. This is not always possible and there is no guarantee of a requested playing time.

Minimum Number of Players - In team sports, a team may play with less than the regulation number of players. The minimum number of players needed to play will be indicated in the rules for those sports. After the scheduled time of a contest has passed, the contest must begin as soon as both teams have the minimum number of players required to play. Certain sports have grace periods. See specific rules for those sports for more information.

Forfeits – Forfeits are declared at game time if a team has no one signed in. For indoor soccer, basketball, flag football, and volleyball, a team has a grace period if a team has at least 1 participant signed in, but doesn’t have the minimum numbers of players needed to start, to get those needed players.  The grace period for those sports vary, so please rules for each specific sport. If after the grace period, the team still does not have enough to play, the game will be declared a forfeit. If the team does get enough to play before the grace period ends, the game will begin with time removed from the clock.  All other sports do not have a grace period.  If the minimum is not signed in at game time, a forfeit is declared.  If applicable, a team who forfeits once will have  their fee kept (see below).  If a team forfeits twice in one season they are removed from the schedule, and is not eligible for playoffs, unless reinstated (see below).

Forfeit fees - For major league sports (flag football, soccer, bowling, volleyball, softball, & basketball), all teams will be required to pay $30 in the form of a check before or at the captains meeting for that sport.  All checks will be made out to “Georgia State University”.  A team will not be allowed to play until the check is received.  If a team forfeits, the check will be kept.  If the team does not forfeit, the check will be returned to the captain.  If a team forfeits twice, they will be removed from the league.  However, if a team wishes to be reinstated, they may submit another forfeit check for $25 by 2 p.m. the next business day.  They will be allowed to continue playing, but if the team forfeits again, the check will be kept and the team will be permanently removed from the league.

We ask that you do not congregate in parking lots, hallways or any distance from the playing area. Always have your players at the assigned court/field at least 15 minutes prior to the start of the contest for check-in.

Mercy Rule – Most sports have a mercy rule in place which brings the game/match to an early end when one team has a very large and presumably insurmountable lead over the other team.  This is to avoid teams becoming frustrated when a team “runs up” the score on them.  More injuries and fights occur during this period, therefore the game/match is over.  The referees also can stop a game early if in their opinion a team is purposely stalling, not trying to play competitively, or “playing around” with the losing team, in order to avoid a game reaching the mercy rule.

Equipment - The Intramural Program will provide some of the equipment needed for the various Intramural activities. It is the responsibility of the captains/participants to find out before the event what equipment is provided and what the participants are expected to bring.  Participants are expected to return all equipment loaned to them by the Intramural Program. Lost or stolen equipment is cause for payment for the damaged or missing equipment.

Illegal Equipment – Jewelry is not allowed to be worn by participants during most Intramural events.  However, medical or religious items may be worn as long as it’s taped to the body, underneath the clothing.  Flip flops, sandals, boots, and five-finger shoes (or anything closely related) are not allowed during events.  Non-marking (for indoor sports), closed-toed, athletic shoes are required for all events.  Specific sports have their own specific requirements regarding some equipment, so make sure to check the specific rules for that sport.

JERSEYS – For Flag Football, Volleyball, Soccer, Softball, and Basketball:  Each team MUST have matching, numbered jerseys for every player. Legal numbers are limited to 0-99.  A team can’t have two or more players with the same number   A team will forfeit a game if they do not have proper jerseys.  TAPE CANNOT be used for numbers.  Numbers must be written or printed, and legible.  In the event that two teams who play each other wears the same colored jerseys, a coin toss will be used to determine who has to check out jerseys from the intramural staff.  For Flag Football, jerseys must be long enough to be tucked in the shorts or must be short enough to be 4″ above the waistband.

Inclement Weather - In the event of inclement weather it is the responsibility of each team representative to contact the Intramural Office concerning the status of play for the date in question.  Call 404-413-1765 or check our Facebook/twitter pages to check status on Panthersville events.

Playing Conditions - Decisions regarding playing conditions will not be made before 2 p.m. on weekdays and 10 a.m. on weekends. Please do not contact the Intramural Office prior to that time.

Rosters - In order to play, the participant’s name must appear on the gamesheet PRIOR to the game.  This must be done online via the intramural registration website.  A participant can’t show up to the game and be added to the roster on site.  The participant must be placed on the roster by:

  • 2pm on the day of the contest if the contest occurs Monday through Thursday
  • 2pm on Friday if the contest occurs on Friday through Sunday

Teams will have the ability to add players to their roster up until the last day of the regular season for that sport.  Once playoffs start, new players can’t be added.  Rosters also have a maximum number of spots and vary per sport.  It’s the captain’s responsibility to know the deadlines and the roster limits.

Individual Sport Participants - Individual and dual sport participants are asked to keep the Intramural Sports Office informed of all results, and to check their schedules regularly so that necessary contact can be made with opponents as required. Scores not reported 24 hours after completion of the contest are subject to forfeit.

Post Season Play - The top teams who are eligible (see below for sportsmanship requirements) in each division will advance to playoffs at the conclusion of the regular season. Number of teams in post-season depends on how many teams are registered. No team with 2 forfeits will be allowed in post-season play despite their final record and/or standing.

For individual sports, participants must play a minimum of half of the available games to be eligible for post season.

During playoffs, if a team receives a zero (o) in one (1) game, or if the team’s sportsmanship rating average drops below a 3, the team is automatically eliminated from the playoffs.  If a winning team is eliminated due to sportsmanship, neither team will advance.

Protest Procedure - Protests based on decisions involving a judgment call by the official will not be allowed. The Intramural Staff will accept only two types of protests for consideration:

1. Eligibility – protesting the eligibility of players will be the responsibility of the individual team or teams competing.  Matters concerning player eligibility must be filed prior to the end of the regular season.  During tournament play, player eligibility protests must be submitted at the start of the game or when the player in question arrives at the game site.

2. Protests concerning interpretation of playing rules, that is, failure of an official to apply for proper rule, penalty or violation to a given situation.

Whenever a protest arises during a contest, the captain of the protesting team must notify the official and the opponent of their protest before the next live ball. The official must hear the words “I want to protest.” Failure to lodge a protest in this manner will void the protest.

- Under notification of a protest, the official in charge will suspend play.
- The protesting captain will state the basis for their protest. In turn, the official will explain the basis of their decision.
- If the protesting party wishes to appeal the decision of the official in charge, he/she must request that the field or court supervisor review the decision before play resumes.
- The supervisor will render a decision on the protest.
- If the protesting party is not satisfied with the decision, the protest will be given to the sport assistant, graduate assistant, or Assistant Director.  A $50 fee must be presented by the protesting party before the protest is heard.  If the protest is upheld, the money will be returned.  If the protest is denied, the money will be donated to the Intramural program.
- If the protesting party is still not satisfied with the decision, he/she must fill out, along with the court/field supervisor, a PROTEST FORM. The game will then resume play from that point. The player/team filing the protest must meet w/ the Assistant Director within 24 hrs of the game’s completion.

Any protest filed during a playoff game will be decided at the time of the protest.

If a formal protest is upheld, the game will be replayed from the point at which the improper decision was made, or in its entirety in order to correct the error. If the protest is denied, the game result will stand. This decision lies solely with the Assistant Director. Individual players found to be ineligible shall automatically cause a forfeit for the game in which they participated as well as all other games in which they participated.

NO Photography - No one is allowed to take pictures or video record any Intramural event without permission of the Department of Recreational Services prior to the event.

Player Conduct & Sportsmanship


At the completion of each game, the officials, scorekeepers and supervisors working the event will rate the teams for their Sportsmanship Rating. This is based on the attitude and sportsmanship of the players, fans, and coaches before, during, and after the game toward other players, fans, coaches, and Intramural Staff. The scale ranges from 0 to 4; 4 being equated with the best behavior and sportsmanship and with 0 being poor behavior and sportsmanship.

Teams must have at least a 3 average grade to be eligible for post-season play.  During playoffs, if a team receives a 0 in a game, or if the team’s sportsmanship rating average drops below a 3, the team is automatically eliminated from the playoffs.  Some sports/events have standard deductions for sportsmanship associated with it.

The Assistant Director for Intramurals reserves the right to change any scores at his/her discretion.

Sportsmanship Rating Scale
Used for all team sports – regular season and playoffs

4 = Excellent Conduct and Sportsmanship
Players cooperate fully with the officials and other participants. The captain calmly converses with officials about rule interpretations and calls. The captain also has full control of his/her teammates.

3 = Good Conduct and Sportsmanship
Team members verbally complain about some decisions made by the officials and/or show minor dissension, which may or may not merit a yellow card (soccer), unsportsmanlike flag (flag football), or technical foul (basketball). Teams that receive 1 yellow card (soccer), unsportsmanlike flag (flag football), or technical foul (basketball) will likely receive no higher than a “3″ rating.

2 = Average Conduct and Sportsmanship
Team shows verbal dissent towards officials and/or the opposing team, which may or may not merit a yellow card (soccer, volleyball, softball), unsportsmanlike flag (flag football), or technical foul (basketball). Captain exhibits minor control over his/her teammates, but is in control with himself/herself. Teams receiving multiple yellow cards (soccer), unsportsmanlike flags (flag football), or technical fouls (basketball) will receive no higher than a 2 rating.

1 = Below Average Conduct and Sportsmanship
Teams constantly comment to the officials and/or the opposing team from the field and/or sidelines. The team captain exhibits little or no control over teammates and/or himself/herself.  A team that receives a red card and/or an ejection will likely receive no higher than a “1″ rating.

0 = Poor Conduct and Sportsmanship
Team is completely uncooperative. Captain has no control over teammates, and/or himself/herself. Any team causing a game to be forfeited or receives multiple ejections will receive a “0″ rating.

Any team that win/loses by forfeit or default will receive a rating of “3”.

Sportsmanship related infractions include, but are not limited to: profanity; unnecessary delay of the game; striking or shoving an opponent; arguing with officials concerning decisions (discussion is allowed as long as it is done in a mature manner by the team captain); possession of alcoholic beverages, illegal drugs or narcotics; derogatory and abusive remarks toward an opponent or official; touching an official; any action with the intent to physically injure an opponent or official; any action which may potentially cause equipment or facility damage or any action which shows disregard for the rules or policies of the Intramural Program.

Administrative related infraction include, but are not limited to: wearing jewelry, illegal equipment, not having proper equipment/jersey, and not properly checking into a game.

Sportsmanship is vital to the conduct of every Intramural contest. Officials, administrative personnel and supervisors shall make decisions on whether to warn, penalize, or eject players or teams for poor sportsmanship in order to encourage proper conduct during games. These decisions are final. The Assistant Director for Intramurals will rule on further penalties as a result of unsportsmanlike or abusive conduct.

Any participant who is ejected from a contest for unsportsmanlike or abusive conduct is subject to suspension. The participant who is ejected must leave the facility immediately. The Assistant Director for Intramurals will inform the participant the length of the suspension via email. If the participant wishes to appeal the ruling, he/she must set up a meeting with the Assistant Director for Intramurals during office hours (Mon-Thur; 8:30 a.m. – 5:15 p.m.).

If a player is ejected during a game on day where the participant plays again later in the day, the participant is not eligible to play in the later game(s).

Penalties range from:

  • Warning
  • Suspension for one or more games
  • Suspension for the balance of the season
  • Suspension for remainder of the semester, year or remainder of tenure at Georgia State
  • Referral to the Dean of Students for further disciplinary action

** These policies go into effect the moment the participant enters the facility and stays in effect until the participant has left the facility.**

Each student participating on a team should choose his or her team members carefully. All team members will suffer the consequences of any disciplinary action taken by the Intramural Office and Recreational Services against that team for violation of the Intramural rules.

A team captain is responsible for actions by an individual member of the team and/or for spectators directly related to the team. The conduct of the players and spectators before and after the game is just as important as the conduct during the game. An organization will be held responsible for its conduct at these times as well as during the game.

Hazing Policy
Georgia State University and the Department of Recreational Services will not tolerate any hazing by
its students and teams. If any participant or team is found in violation of the Georgia State University Hazing Policy, they will be immediatly reported to the Dean of Students office and will be suspended from Intramurals.

Hazing is a violation of state law and is strictly prohibited by Georgia State both on and off-campus. Hazing is defined as any intentional, negligent or reckless action, activity or situation that endangers or is likely to endanger the physical health of an individual or causes an individual pain, embarrassment, ridicule or harassment as a condition or precondition of gaining acceptance, membership, office or other status in a student group, regardless of the individual’s willingness to participate.

Georgia State’s Hazing Policy can be found in the Code of Conduct.

Injuries


Participation in the Intramural program is completely voluntary. Intramural sports and similar activities intrinsically involve risks of physical injury greater than those in daily life, and by taking part in sports and other activities, participants acknowledge and assume risks inherent therein.

Panthersville Recreation Complex


General Facility Policy

    • No smoking or use of tobacco products is allowed anywhere on the premises.
    • No alcoholic beverages are allowed anywhere on the premises.
    • No pets are allowed anywhere on the premises, except for animals providing assistance to disabled users.
    • No golfing is permitted anywhere on the grounds.
    • No profanity will be tolerated. Anyone using inappropriate language or behaving offensively will be asked to leave the property.
    • Do not litter.  Participants should use trash containers and not leave any trash or garbage on facility grounds.
    • No glass on fields. Glass is not permitted on the field for any reason.
    • Department of Recreational Services is not responsible for any personal items left unattended and/or unsecured.
    • Parking should be confined to the paved or graveled areas only.  Parking on grass or dirt is prohibited.
    • Anyone who does not follow the policies will be asked to leave the property and could face further disciplinary actions.

Reservation Policy
Reservations may be made online here.

    • All reservations must be approved by the Department of Recreational Services AND the Assistant Director, Recreation – Intramurals
    • Reservations must be made at least 7 days in advance.
    • Anyone making a reservation must go through an informative meeting as a part of the approval process.
    • The Department of Recreational Services reserves the right to close the facilities for maintenance, preservation of the fields, or cancel any current reservations with a 48 hour advance notice.
    • Facility use will not be available during University holidays.
    • The Department of Recreational Services reserves the right to close the use of the facility due to inclement weather.

Priority System

    • Intramural & Sport Club events
    • University sponsored events
    • Reservations – Only chartered student organizations, university affiliated groups and departments may reserve the facility.**The facility is not open for public use nor is it available for open recreational play.**

Fees

    • Security: The use of Georgia State University Police personnel may be required at functions deemed necessary by the Director of Recreational Services, the Intramural/Sport Club Coordinator, or the Georgia State Police Chief.  Contact the Georgia State Police Department (404-413-2100) to find out the hourly rate for having personnel on site.  These charges will be in addition to all applicable event facilitation service fees.
    • Supervisory Fee:  An hourly supervisory fee of $15 per hour per staff person will be charged for use of facilities prior to and following the normal operating schedule.
    • Damage/Clean-up:  Any cost for clean-up and/or repairs beyond that of normal use and wear shall be the responsibility of the user.  All fees assessed for damages and/or clean-up shall be made payable to Georgia State University.
    • Support Services & Personnel:  Groups that have field (painted/chalked lines), equipment (bases, cones, flags, etc.), and staff (officials, scorekeepers, etc.) needs should make arrangements through the Intramural/Sport Club Coordinator.  There will be fees associated with some field preparation and for all staff.
    • Cancellation/Refund Policy:  Cancellation less than 48 hours will be billed the supervisory cost of that event.  Refund of the supervisory fee will only be given if a cancellation is made at least 48 hours prior to the scheduled event.  Events scheduled for Sundays must be canceled by the close of business on Friday afternoon to get a refund.  To cancel, call 404-413-1750.

Spirit of Competition


Sport activities find their origin in the basic human need for the spirit of the play. Winning and losing are mere outcomes of this play spirit. What is part of the game is the pure satisfaction of participation (fun, fitness, friendship, stress release, etc.). Without your opponent, you have no game, no contest, and no fun. You are indebted to them, as they are to you. The spirit of the play, then, is based on cooperation. Upholding high standards of integrity and fair play acknowledges this idea of cooperative competition. All players are encouraged to exercise good judgment in caring for the safety of others as well as themselves. At Georgia State University, an intentional violation of the rules is considered cheating and a gross offense against the spirit of competition.

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    Reminder: The Aquatic Center will be closed for maintenance November 23 - January 11th.

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