Tier & Point System
All Sport Clubs are placed into a tier based on the total amount of points accumulated in the previous academic year and their overall standing with the program. The tiers range from Tier 1 to Tier 4 with Tier 1 receiving the highest budget allocation. Clubs are earning points in the current academic year of 2015-2016 to be placed into one of the tiers for the following year. For 2015-2016, the point system will total 135. For a club to gain Tier 1 status for the subsequent year, they will need to gain 115 of the 135 possible points. Tier 2 clubs will need to gain 90 of the possible 135 points. Tier 3 clubs will have gained less than 90 total points or are within their first year of establishment. Tier 4 clubs are ones that are considered to be on probationary status resulting from poor standing with Recreational Services. Clubs are in poor standing as a result of lack of leadership, organization and overall lack of compliance for the policies and procedures of the Sport Clubs Program. Status is primarily determined by the points being accumulated throughout the year, but the status will be evaluated at the end of each semester and subject to change based on the discretion of the Sport Clubs Coordinator.
Tier 1=up to $5000 per semester.
These clubs will need to gain 115 or more total points during 2015-2016 academic year. Clubs currently in tier 1 for 2015-2016 will have the opportunity to receive up to $5000 dollars in allocated funding per semester from Recreational Services. The club is to submit a budget proposal per semester by the specified deadlines to be eligible to receive a semester budget. In order for a club to receive its desired amount, they will need to provide justification of their expenses and revenue within the required budget proposal form.
Tier 2=up to $1000 per semester.
These clubs will have gained 90 to 114 total points during 2015-2016 academic year. Clubs currently in tier 2 for 2015-2016 will have the opportunity to receive up to $1000 dollars in allocated funding per semester from Recreational Services. The club is to submit a budget proposal per semester by the specified deadlines to be eligible to receive a semester budget. In order for a club to receive its desired amount, they will need to provide justification of their expenses and revenue within the required budget proposal form.
Tier 3=$0 per semester.
These clubs will have gained less than 90 total points during 2015-2016 academic year. While in this tier, these clubs will receive zero funding from Recreational Services. However, financial assistance from Recreational Services may be available in limited amounts and will be on a case by case basis at the discretion of the Coordinator of Sport Clubs. This is in effect for clubs currently in tier 3 for 2015-2016 academic year.
Tier 4=Probationary Status.
While in this tier, these clubs will receive zero funding and will receive zero practice space time in Recreational Services affiliated facilities. These clubs are placed in this tier, because they are in poor standing with the Sport Clubs program. These clubs have shown a lack of leadership, organization and overall lack of compliance.
Points are earned through four categories:
- Form completion
Leadership (50 Possible Points; Comprises 37% of the Total Points):
President’s Meeting: Five points each for four total meetings during the year = 20 points
President’s Training: Five points each for two total meetings during the year = 10 points
Safety Officer Training: Five points each for two total meetings during the year = 10 points
President’s Semester Evaluation: Five points each for two total meetings during the year = 10 points
Form Completion (35 Possible Points; Comprises 25% of the Total Points):
Semester Officer Agreement: Five points each for two forms by the deadline for the year = 10 points
Semester Budget Proposal: Five points each for two forms by the deadline for the year = 10 points
Semester Wrap-up: Five points each for two forms by deadline for the year = 10 points
Safety Officer Certifications: Two or more on file (five points) and one on file (two points) = five points
Competition (40 Possible Points; Comprises 30% of the Total Points):
Local/state competition/tournament: participation in a competition/tournament within the state of Georgia = one point
Region competition/tournament: participation in a competition/tournament outside the state of Georgia = two points
National qualifying competition/tournament: participation in a competition that is eligible to qualify the club for a national championship level tournament/competition. This is a one-time yearly value = five points
National Club Championship or National competition/tournament: participation in a national club championship tournament or travel to a competition/tournament outside the states of Alabama, Georgia, Florida, Kentucky, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee & Virginia. This is a one-time yearly value = 10 points
- The total amount of attended competitions that are NOT National Qualifiers or National Tournaments are capped at 25 points.
- The point values for participating in a National Qualifier or National Tournament will be added to the club’s total competition amount.
- Based on the criteria, the club can earn up to 40 points in this category.
Membership (10 Possible Points; Comprises 7% of the Total Points):
Sport Clubs Recruitment Fair: five points per semester attendance = 10 points
Total maximum points earned for the year = 135 points
There will be scheduled opportunities throughout the year for the club to earn bonus points to their total point value. Clubs will notified in advance of the events that will serve as bonus point opportunities. The total maximum bonus points to be earned is 10 points.
There are instances where points are subject to be deducted from the club’s total point value for issues of non-compliance. Listed below are the levels of infractions and point designations for those infractions. The total maximum of points to be deducted from a club is up to 20 points.
Minor Infractions: One point deduction. This includes, but not is limited to:
- A club in violation of one of the department affiliated practice location policies (e.g. no-showing for a practice at MLK or Panthersville).
- A club having non-approved marketing items (flyers, posters, websites).
- A club posting marketing materials in unauthorized locations.
- A club in violation of Department Vehicle Procedures (e.g. not returning the van on full, not removing trash, or not returning the packet to the indicated location).
- A club not confirming with the Sport Clubs Coordinator on a hosted competition date or time change.
- A club having a coach beginning their duties before completion of the Coach or Volunteer Packet.
Intermediate Infraction: Five point deduction. This includes, but is not limited to:
- A club failing to obtain approval on fundraising events or donor or sponsor solicitations.
- A club practicing, playing or meeting on facilities without prior reservation or permission.
- A club agreeing to participate in a league or conference without prior approval.
- A club showing disrespect or unsportsmanlike behavior toward an onsite supervisor or another club at one of the department affiliated practice locations.
- A club competing in non-approved uniforms.
- A club wearing, possessing, or distributing non-approved apparel.
- A club found in violation of university vehicle policies & procedures (e.g. a report my driver filed, parking the vehicle at an unauthorized location, using the vehicle for unauthorized use).
- A club participating with an illegal member (non-Georgia State University affiliated) or ineligible member (has not completed the Participant Agreement).
- A club participating in a non-approved competition.
- A repeat violation of a listed minor infraction.
Major Infraction: 10 point deduction. This includes but is not limited to:
- A club having an unauthorized driver utilize department vehicles.
- A club found to be transporting or consuming alcohol or illegal substances in the department vehicles.
- A club found to have improper use of club funds.
- A club found to be hazing, fighting or unsportsmanlike conduct toward other club members, officials, site management, professional staff or opponents.
- A repeat violation of listed intermediate infraction.
Once the Sport Clubs Coordinator finds a club in violation of one of the following infractions the club president will be notified of the violation and the associated point deduction. A club may appeal the ruling. The club president must submit the appeal in writing within five business days of the notification from the Sport Clubs Coordinator. The written appeal is to be directed to the Assistant Director of Recreational Services, Intramural Sports. The written appeal should include the reason of the appeal, the desired outcome and supporting evidence or documents. Once the appeal is submitted, please allow three to five days for the Assistant Director to review and follow up with the club concerning the determination of the appeal.